• Provide high res logo (in Ai or EPS format) for website and collateral
• Provide company description for website*
• Provide initial details on your workshop*
• Provide initial details on your sponsored session*

Friday 15 October 2021

• Provide final details on your workshop*
• Provide final details on your sponsored session*

Monday 18 October 2021 – Early bird pricing ends!

• Register here »

Friday 12 November 2021

• Provide artwork for ad in the Conference Program*
• Confirm use of exhibition booth shell, confirm furniture requirements and confirm signage*
• Provide details of Lucky Door Prize*
• Provide details of items to be included in conference bags*

Monday 22 November 2021

• Register online for all sponsor complimentary registrations and exhibitor registrations*

Wednesday 24 November 2021

• Provide slide deck for sponsored workshop*
• Provide list of special venue/AV requirements for workshop*
• Provide slide deck for sponsored session*
• Provide list of special venue/AV requirements for sponsored session*

Thursday 2 December 2021

• Provide details of deliveries being sent to conference venue

Friday 3 – Tuesday 7 December 2021 2021

• Deliver flyers, conference bag inserts, signage and any exhibition items to the venue – Hilton Sydney*

Monday 13 December 2021

• Ensure all boxes and any other left over items have been collected from the venue — if your items are not collected by this date, the venue will dispose of any left over items.*

Wednesday 15 December 2021

• If you have any feedback about AgileAus21 or would like to discuss sponsorship for AgileAus22 in Melbourne, please email Carolyn Todd (carolyn@teamslatts.com.au) or call on +61 3 9663 3093

• Attendee Registration Page – Register attendees using your 10% discount or your complimentary registrations
• Exhibitor Registration Page – Register exhibitors using your complimentary exhibitor registrations or purchase additional exhibitor registrations

Sponsors receive a 10% discount on all registrations for your network.

Your promo code offers your colleagues, wider network and clients a 10% discount when they register for either the conference, workshops and/or dinner. Discounts cannot be used with any other promo code, offer or discount.

You will have been sent your code for the 10% discount. Your personalised social media banner, as well as a range of other promotional banners and material can be found on the AgileAus21 Resources page. Please let us know if you would like any other collateral to share to help promote your involvement, and encourage attendance for the conference.

At your earliest convenience, please provide the below assets so that we can start promoting you as a sponsor of AgileAus21!

1. Multiple versions of your high res logo (acceptable file formats – EPS, AI, and/or PDF) for the AgileAus website and collateral as listed below:
Included in all sponsorship packages

• Full Colour (preferably in CMYK)
• Black
• White (if available)
• Any branding guidelines

2. The current URL link for your logo to be linked to from the AgileAus website
Included in all sponsorship packages

3. A current company description for the AgileAus website and program booklet

• 200 words included in Diamond package
• 100 words included in Sapphire & Emerald packages

Once submitted, your logo and description will be available to view at these links – agileaustralia.com.au/2021/ & agileaustralia.com.au/2021/sponsors/

Workshop details are requested as soon as possible to ensure we have ample time to promote the workshop and the workshop leaders to in turn sell tickets and ensure your workshop is a success.

Included in Diamond & Sapphire packages
Can be added to other packages at an additional cost

Within certain sponsorship packages, you have the opportunity to run a workshop. Workshops will be held on the following dates:

Sydney: Friday 10 December 2021
Venue TBC

Tickets are available for all workshops at the below pricing:

• Earlybird Workshop Registration (available until 18 October 2021)
  Half Day: $400 (inc GST) / Full Day: $700 (inc GST)
• Standard Workshop Registration (available from 19 October 2021)
  Half Day: $500 (inc GST) / Full Day: $850 (inc GST)

Register here »

You can see all of the workshops here »

The details required for your workshop are listed below. Email carolyn@teamslatts.com.au ASAP with the below details for approval of your full or half day workshop, and no later than Friday 15 October 2021.

Workshop Details

• Proposed Workshop Leader Name (As it should be printed in program – inc all titles etc)
• Workshop Leader Bio (approx 150 words)
• Workshop Leader Headshot Image (High Res)
• Workshop Title (max 10 words)
• Workshop Overview/Abstract (approx 200 words)
• Advise if the workshop will be a half day (4 x hours including breaks) or full day (8 x hours, including breaks) workshop
• A copy of the final slide deck to be sent to carolyn@teamslatts.com.au no later than 2 weeks prior to the conference (by 24 November 2021).

Important Workshop Leader Information
To ensure all sessions resonate with the audience, AgileAus pairs each speaker with a ‘program guide’ (including sponsored sessions and sponsored workshops). Program guides are experienced members of the Australian Agile community. In the lead-up to the Conference, program guides work alongside speakers to help them refine their message, offer context on the AgileAus community and act as a sounding board for their ideas. Once each speaker and program guide have confirmed they are happy with the presentation, it will then be confirmed on the final Conference program. This process is conducted for all talks – including sponsored talks and workshops.

The following criteria will be taken into consideration by the organisers and program guides when confirming presentations to include in the AgileAus21 program:

• Whether the talk fits into the streams and theme of the Conference
• If the talk overlaps with another talk
• If the talk helps to represent the breadth and depth of the AgileAus community
• If the talk is seeking to sell a product (We advise not to make your talk a sales pitch: based on past data, these do not generally rate very well. Customer success stories are generally better received.)
• If the talk has clear and useful takeaways that attendees can take back and apply to their work
• If the talk helps to equip attendees for the future ways of working
• If the talk draws on real, lived experiences

Room / Venue Requirements
The room will be equipped with a data projector with standard VGA/HDMI inputs, screen, flipchart, whiteboard – please advise carolyn@teamslatts.com.au if you require any special venue / AV requirements no later than 2 weeks prior to the conference (by 24 November 2021).

If workshop leaders are bringing their own laptop that requires connections other than VGA/HDMI, they will need to provide their own adapters.

Conference Registration
Conference registrations are not included for workshop leaders. You may either use your complimentary attendee registrations* (if included in your package), or alternatively you can purchase a registration using your 10% discount promo code.

Once confirmed, your workshop will be added to the conference website at agileaustralia.com.au/2021/workshops

Sponsored Conference Session details are requested as soon as possible (and no later than Friday 15 October 2021) to ensure we can pair speakers up with a program guide and ensure the talk is the best it can be.

Included in Diamond & Sapphire packages
Can be added to other packages at an additional cost

Within certain sponsorship packages, you have the opportunity to run a 40-minute Sponsored Session. These sessions will be held parallel to streams on Day 1 or 2 of the conference (not during the keynote sessions) and times will be allocated based on the content and topics to ensure a seamless program.

Please email carolyn@teamslatts.com.au with the below details for approval of your Sponsored Session.

Session Details

• Proposed Speaker Name (as it should be printed in program – incl. all titles etc.)
• Speaker Bio (approx. 150 words)
• Speaker Headshot Image (High Res)
• Session Title (Max 10 words)
• Session Overview/Abstract (approx. 200 words)
• Copy of final slide deck to be sent to adina@teamslatts.com.au 2 weeks prior to the conference (by 24 November 2021)

Important Sponsored Speaker Information
To ensure all sessions resonate with the audience, AgileAus pairs each speaker with a ‘program guide’ (including sponsored sessions and sponsored workshops). Program guides are experienced members of the Australian Agile community. In the lead-up to the Conference, program guides work alongside speakers to help them refine their message, offer context on the AgileAus community and act as a sounding board for their ideas. Once each speaker and program guide have confirmed they are happy with the presentation, it will then be confirmed on the final Conference program. This process is conducted for all talks – including sponsored talks and workshops.

The following criteria will be taken into consideration by the organisers and program guides when confirming presentations to include in the AgileAus21 program:

• Whether the talk fits into the streams and theme of the Conference
• If the talk overlaps with another talk
• If the talk helps to represent the breadth and depth of the AgileAus community
• If the talk is seeking to sell a product (We advise not to make your talk a sales pitch: based on past data, these do not generally rate very well. Customer success stories are generally better received.)
• If the talk has clear and useful takeaways that attendees can take back and apply to their work
• If the talk helps to equip attendees for the future ways of working
• If the talk draws on real, lived experiences

Room / Venue Requirements
The room will be equipped with a laptop at the AV desk at the back of the room, data projector, screen, lectern, and microphone. Please advise carolyn@teamslatts.com.au if you require any special venue / AV requirements or if you need to use your own laptop no later than 2 weeks prior to the conference (by 24 November 2021).

MC
AgileAus can allocate an MC to introduce your session and handle any Q&A. Please feel free to contact carolyn@teamslatts.com.au if you have any queries around this.

Conference Registration
All sponsored session speakers receive one complimentary registration for the two-day AgileAus21 Conference.

Once the program is confirmed, your Sponsored Session will be added to the conference website at agileaustralia.com.au/2021/program

The Conference Program is provided to all conference attendees upon arrival and includes details on the session topics and speakers throughout.

• Full Page (inside cover) included in Diamond package
• Full Page included in Sapphire package
• Half Page included in Emerald, Ruby and Pearl packages

Can be purchased separately for an additional $3k for a full page ad or $2k for a half page ad

The ad must be supplied as a Press Ready PDF with all fonts embedded and bleed. Please email your print ready ad to carolyn@teamslatts.com.au

For inclusion in the Conference Program, ensure your artwork has been submitted by Friday 12 November 2021.

Specifications for advertisements are as follows:

Full page (A4 Portrait) – Diamond or Sapphire

• Bleed size: 216mm (wide) x 303mm (high)
• Trim size: 210mm (wide) x 297mm (high)
• Text size: 190mm (wide) x 277mm (high)

Half page (A5 Landscape) – Emerald, Ruby or Pearl

• Bleed size: 216mm (wide) x 154mm (high)
• Trim size: 210mm (wide) x 148mm (high)
• Text size: 190mm (wide) x 128mm (high)

Exhibition booths are included in most sponsorship packages and are extremely popular throughout the conference. By adding lucky door prizes and giveaways at your booth, this also adds to the attendee experience throughout the conference.

• 6x2m exhibition booth included in Diamond package
• 3x2m exhibition booth included in Sapphire, Emerald & Ruby package

Supplier Details
Our exhibition partner for AgileAus21 is Harry the Hirer, who will be handling all exhibition booth details, equipment and supplies.
Contact: Paras Zarkos | P: +61 3 9429 6666 | E: parasz@harrythehirer.com.au

Location and Floor Plan
The exhibitor space is located on level 3 at Hilton Sydney. Catering and coffee carts can also be found in this area.

A preliminary floor plan will be available closer to the event, when the final number of exhibitors are known. Allocation of booth spaces will happen in the order of sponsor level, followed by the date of signing up as a sponsor.

Booth Inclusions and Furniture Hire

• Lighting Spotlights: will be fitted to the back of the fascia on a ratio of two (2) spotlights per 6sqm.
• Power: 1 x 240volt (4amp) single power outlet will be connected to stands on a ratio of one per 6sqm.
• Walls: The walls are 2.4m high and consist of White Melamine panels inserted into an aluminium frame. Promotional material can be affixed to these panels with double sided velcro or tape, or blue tac.
• Flooring: Venue carpet
• Fascia / Company Name: The fascia consists of a white corflute panel insert 220mm high supported in an aluminum frame, the clear height under the fascia is 2100mm. The company name style is uniform. Names will be printed in upper and lowercase 100mm high black computer cut vinyl lettering. One company sign will be provided per stand with corner stands to receive two. Any signs not confirmed by COB Friday 12 November 2021 will be printed as the company name supplied to the Organiser.
• Confirm your Stand Sign text: on the Harry the Hirer website via the following link: www.harrythehirer.com.au/hireshop/sites/agileaus21/
• Stand Furnishing: If you do not hire furniture from Harry the Hirer, we can provide 1 x chair and 1 x trestle table for your booth. Please confirm if this is required.

For additional furniture hire, additional lighting and power, audio visual hire, signage, shelving and display accessories, visit – www.harrythehirer.com.au/hireshop/sites/agileaus21/

If you require any assistance or would like to discuss the setup of your stand, please do not hesitate to contact:
Paras Zarkos | P: +61 3 9429 6666 | E: parasz@harrythehirer.com.au

All orders must be placed and artwork confirmed with Harry the Hirer no later than COB Friday 12 November 2021.

Deliveries to the venue
Items must be delivered to the venue – Hilton Sydney, no later than Tuesday 7 December 2021.

Dos and Don’ts on the exhibition booth

• You can have a custom-made stand, but it must not be any bigger than your allocated space and will need to comply with the rules of the venue. In the case you would like to use your own stand and won’t be requiring the shell, please inform carolyn@teamslatts.com.au as soon as possible.
• You can hand giveaways to attendees, with the exception of unpackaged food items or whole meals^ and alcohol^ (e.g. notepads, pens etc. allowed).
  ^For any food or drink item, a prior written approval from the venue is necessary. Please contact carolyn@teamslatts.com.au to arrange.
• Please do not leave any valuables in your booth overnight as the venue’s internal security will be the only security patrolling the area (no dedicated security guards have been arranged) and will not have a permanent presence in the exhibitor area.
• You are not allowed to run presentations at your booth that may compete with the main program.

Lucky door prizes are a great way to entice delegates to visit your booth and to offer their details to you to add to your database. When providing a lucky door prize, we recommend that sponsors collect delegate business cards at their booths, or scan delegates’ nametags, which will then be drawn out just after afternoon tea on the last day of the conference. A representative from Slatterys will request the name from the booth and winners will be announced at the closing reception.
– Included in Diamond, Sapphire, Emerald, Ruby & Pearl packages

Please email carolyn@teamslatts.com.au with the below details for approval of your Lucky Door Prize details no later than Friday 12 November 2021.

• What is the prize item?
• Brief Description of the prize
• Prize Value ($)
• How would you like to draw the Prize (i.e. lead scanner at booth / competition form at booth)?
• Would you like us to mention the winner at the closing function or would you prefer to notify the winner personally?

Winners may not be present during the announcement to receive their prize so we ask sponsors to be prepared to send the prize via post. The prize does not have to be present at the event and can be sent out post conference. The prize announcement will be carried out by the organisers – there is no need for a representative of your company to present your prize to the winner.

Conference bag inserts are packed prior to the conference and given to every attendee upon arrival. Now, more than ever, conference attendees are more sensitive to the environment. We strongly recommend that you limit paper items, such as brochures, to grab their attention and to do something good for the environment at the same time.

The suggested quantity for the number of bag insert items to include in your shipment is 600 pieces (pending COVID restriction limits). Please ensure boxed items are clearly labelled and state that they are bag insert items.

Please email carolyn@teamslatts.com.au with the below details for approval of your Conference Bag Insert details no later than Friday 12 November 2021.

• What is the item?
• Approximate Dimensions
• Brief Description

Items must be delivered to the venue – Hilton Sydney, no later than Tuesday 7 December 2021

Your complimentary conference registrations give your attendees access to the two-day conference at no cost and also for you/them to register for the workshops at a discounted rate.
Included in Diamond, Sapphire, Emerald, Ruby & Pearl packages

You will have been sent a complimentary promo code to use when registering, and your sponsorship agreement will outline how many complimentary tickets you are entitled to, however, if you have not received this or you would like this to be resent – please contact carolyn@teamslatts.com.au.

To redeem your Complimentary Registrations please register here. You do not have to register all guests at the same time and it is possible to modify registrations.

Your complimentary exhibitor registrations provide access to the exhibition and catering area only. They do not include access to the conference sessions.
Included in Diamond, Sapphire, Emerald & Ruby packages

You will have been sent your discount code for your complimentary exhibitor registrations — your sponsorship agreement will outline how many tickets you are entitled to. If you have not received this or you would like this to be resent, please contact carolyn@teamslatts.com.au.

You also have the opportunity to purchase up to 4 additional Exhibitor Registrations for a discounted price of $500/ticket.

To redeem your Complimentary Exhibitor Registrations, register here. Please note, exhibitor registration is not available from the public registration system.

Deliveries of collateral or items for your exhibition booth can be made to Hilton Sydney, up to two working days prior to the event. You must complete all below details for each delivery, as without these details being received prior, your items may not be accepted into the venue.

Deliveries will not be accepted at the venue until Friday 3 December 2021 – and must be received no later than midday, Tuesday 7 December 2021.

Please email carolyn@teamslatts.com.au with the below details of your deliveries you are planning to send to the venue, no later than Thursday 2 December 2021:

• Date of Delivery
• Estimated Time of Delivery
• Courier Company
• Number of Boxes
• Description of items being delivered
• Any special instructions

Please attach this delivery docket to all incoming deliveries to the venue.

Important Information
Conference Bags will be packed in the afternoon of Tuesday 7 December 2021. Slatterys are not responsible for items that are shipped without the correct labelling or do not meet shipping deadlines. Your goods must be sufficiently packaged for transport. Any loose or fragile items may not be accepted if insufficiently packaged. Slatterys recommend you procure insurance on your goods. Slatterys or the venue do not provide insurance on your behalf.

Exhibition Booth Supplier Bump In: Tuesday 7 December 2021
6:00pm – 9:00pm | Shells to be set by Harry the Hirer

Sponsor Exhibitor Bump In: Wednesday 8 December 2021
6:00am – 7:30am | Exhibitor Access & Bump In

Exhibition Opening Hours
Wednesday 8 December 2021 | 7:30am – 5:00pm
Thursday 9 December 2021 | 8:00am – 5:00pm

Sponsor Exhibitor Bump Out: Thursday 9 December 2021
5:00pm – 7:00pm | Exhibitor Bump Out
6:00pm – 9:00pm | Harry the Hirer to Bump Out

*Above Bump In/Out times & Exhibition Opening Hours are subject to change based on venue and program requirements. For times outside of these hours – please contact carolyn@teamslatts.com.au to arrange.

Location and Floor Plan
The exhibitor space is located on level 3 at Hilton Sydney. Catering and coffee carts can also be found in this area.

Lead Retrieval Scanners
Lead retrieval scanners or a suitable ‘lead capture’ app will be available for sponsors with exhibition booths at AgileAus21 to collect delegates’ contact information.

Attendee nametags for the Conference will include a barcode. Sponsors will have the ability to scan the badge of each person who visits their booths (or sponsored speaker session) and capture their contact details.

More information will be provided closer to the Conference…

Collection of any left over collateral or items from your exhibition booth must be collected from Hilton Sydney, no later than Monday 13 December 2021. Any items remaining in the venue past this date may be disposed of by the venue. Please ensure all of your left over items are clearly labelled prior to leaving these with the event staff onsite.

You must advise Carolyn Todd on Thursday 9 December 2021 of any items still to be collected from the hotel.

Please ensure items are clearly labeled with a return address, ready for collection.

Important Information
Slatterys are not responsible for items that are left at the hotel. We recommend you procure insurance on your goods. Slatterys or the venue do not provide insurance on your behalf.

We envisage the majority of those coming will be representing Sydney organisations. Based on past Conferences, we expect to have groups from the likes of ABC, Accenture, AGL, Amaysim, AMP, ANZ, ASX, Atlassian, Barnardos, BizCover, Campaign Monitor, CBA, CHOICE, Class, Cochlear, Colonial, CPA Global, Defence, Deloitte, eHealth NSW, Elabor8, EPiC Agile, Equal Experts, Hollard Insurance, Honeywell, Hotels Combined, Hungry Jacks, Hypothesis, IAG, iCare, IOOF, Macquarie, MYOB, NAB, nbn, News Corp, Nine, No Moss, NRMA, NSW Government, NSW Health, Objective, OCTO Technology, OFX, Open Gear, Optus, Oz Minerals, Pivotal, Planit, PM-Partners, PwC, Qantas, REA Group, ResMed, Ricoh, SAP, SBS, Scentre Group, Service NSW, ServiceRocket, SiteMinder, Sydney Trains, TAL, Telstra, Threatmetrix, Transport for NSW, Tricentis, Tyro, Unisys, UNSW, Westpac and Woolworths.

Job titles usually represent teams of those delivering digital products – Business Analyst; Product Manager; Program Manager; Coaches; Engineers; Architects.

In conjunction with the Hilton Sydney’s EventReady with CleanStay program, and the most up-to-date health advice from the government, AgileAus21 will be equipped with the latest and most elevated health and safety protocols.

You can read more about the Hilton Sydney’s EventReady enhanced measures and the standards to expect at AgileAus21 here: https://meetings.hilton.com/eventready

We do however provide the possibility to capture attendees details with scanners at your booth. Although Slatterys takes great care to gather accurate and complete delegate data upon registration, we take no responsibility for missing or incorrect information from contacts when scanning nametags.

Create an open atmosphere
Eliminate physical and psychological barriers to your booth by making it open and inviting.

Organise competitions
Have delegates complete a short survey to enter a raffle so that you can find out more about them or create a friendly competition. This can also be incorporated with your lucky door prize on offer.

Tell people what you will be doing beforehand
Build hype by tweeting and blogging about what you will be doing so that delegates will be on the lookout for you.

For Diamond sponsors, banners can be placed on the stage in the plenary and all break out rooms; as well as one in the networking/registration area. Please provide your banner to the registration desk on Wednesday 8 December 2021.

For Sapphire sponsors, banners can be placed in the networking/registration area. Please provide your banner to the registration desk on Wednesday 8 December 2021.

For Emerald & Ruby sponsors, banners can be placed in your exhibition booth only.

Complimentary WIFI is provided by the venue – Hilton Sydney.

Coverage extends throughout the venue including meeting rooms, exhibition and catering areas. It is shared by all conference delegates and event attendees in the building during the event.

The internet connection is suitable for basic use, including email, social media and basic internet browsing, however, the bandwidth is not high enough for streaming videos, skype or running internet-based presentations.

If you require dedicated WiFi/Internet access, please contact carolyn@teamslatts.com.au for options. Extra charges will be incurred and are payable to the venue – Hilton Sydney.